QUESTIONS / ANSWERS

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1.What is the use of Self Enrollment Check box while defining a class?



Answer:

When a learner enrolls into a Class where the Self Enrollment check box is checked the enrollment does not go for any approval. The learner has to still enroll into the class but the enrollment is auto approved.





2.Can a Learner be enrolled into a session?



Answer:

Enrolling a learner to a session is available till OTA.I. It is a forms interface, only available for administrators





3.What is Learning Path (LP)?



Answer:

Learning paths are basically of two types



a) Learner/Manager Learning path

This learning path is specific to a learner and this cannot be shared across users.

Learning path contains the list of courses that a learner needs to complete.

Learner LP is said to be complete once the learner has completed all the courses in the LP (i.e. attended status for at least one class inside a course)



b) Catalog LP

These LP are shared across learners

The LP is divided into sections which is further divided into components (Courses)

Section can contain mandatory and optional courses.

Various types of sections are

a) All components mandatory:

Learner should complete all the courses under this section

b) All components optional:

Learner may or may not enroll into any of the courses

c) One or more components mandatory:

Learner is expected to complete a particular number of course.





4.Why does the application allow enrollment end date to be greater than Class End Date?



Answer:

This is basically a feature given to upload/enter legacy data.

OLM does not allow learner to enroll into a class after the class end date.

The above feature is given to administrator where he can enter the enrollment details of the employees after the training class is complete.





5.What is a secure class?



Answer:

Secure class is restricted to learners of a specific organization. Only learner/user who belong to the sponsoring organization (This is mentioned while creating a class) can update/delete a class or enroll into a class.





6.Can a learner subscribe to a class?



Answer:

No, Learners cannot subscribe to a class. Learners can only enroll into a class.

Subscription is applicable only for Learning Path. A learner can subscribe to a learning path directly or the manager can subscribe a learner to a learning path.





7.When a Learner subscribes to a LP does he get automatically enrolled to all the courses (classes) under the LP?



Answer:

No, Subscribing to a LP does not enroll students to the classes attached to the learning path.

Behavior is the same while unsubscribing from a LP





8.What is a Restricted Class?



Answer:

Only learner who has access to the class can enroll into a restricted class. The access to learner is given using learner access.





9.What is learner access?



Answer:

Learner access defines the set of learners who can view and enroll into a class.

There are two ways in which learner access can be specified.

a) By Assignment (Organization, Job, Position)

b) By Person (Provide access to individuals by entering their names)





10.Can Learner access be specified for unrestricted class?



Answer:

No, Learner Access is applicable only for restricted classes.





11.Can a learner subscribe to more than one learning path?



Answer:

Yes, A learner can subscribe to as many learning path as possible.





12.How do we get rid of following error when a learner tries to enroll into a class "The Booking Status for Oracle Training Administration have not been set up correct in order for the Enroll in a Class web module to work. Each booking status type that could be used either needs to have a type prefixed with 'W:' or a default value for the type, or have at least one value which maps onto each system type."



Answer:

The above error is raised due to enrollment status not being defined in the application. Use Oracle training Administration responsibility to define the enrollment status.





13.How do we resolve System encountered unexpected error when a new learner tries to access OLM using the Learner Self Service responsibility?



Answer:

The user attached to the learner does not have a person attached to it. Navigate to System Administrator> User and attach a valid person to the above user





14.How is online delivery modes setup in the application?



Answer:

Online delivery modes are of two type Online synchronous and Online asynchronous.

For the Online delivery modes to appear in the application please check the following.

The value of profile OTA:Online Learning Option Licensed profile by default is set to No at application level. Please set the value of this profile option at User/Application level to Yes bounce the apache





15.How are learning path reminder notifications set in OLM?



Answer:

Learning path notifications are of two types

a.Learning Path Completion Target Notifications

b.Learning Path Component Completion Target Notifications

The above notifications are sent on the specified number of days before the LP/component completion target date.

The above notifications are sent only to the Learners and not to the Managers. The user guide mentions that the notifications are sent to both learners and managers for which documentation bug 4369017 is logged to correct the user guide.



Note: The above notifications are not sent automatically. The following concurrent request needs to be run to send the notifications.

a.Send Learning Path Completion Target Notifications

b.Send Learning Path Component Completion Target Notifications